The AxisPro Way

Step 1: Initial Consultation

We sit down with you to understand your vision, aesthetic goals, budget parameters, and target timelines. Every great project starts with listening.

Step 2: Feasibility & Site Assessment

Our construction experts evaluate the site conditions, local council planning overlays, zoning restrictions, and access constraints to ensure viability from day one.

Step 3: Concept Design & Planning

Architects and spatial designers develop initial design concepts, floor plans, and 3D realistic renders aligned with your feedback and budget.

Step 4: Town Planning & Permits

We prepare and manage all local council submissions, planning permit applications, shadow diagrams, and RFI negotiations, taking administrative complexity off your plate.

Step 5: Detailed Design & Documentation

Once town planning is approved, we finalise construction drawings, detailed joinery elevations, structural engineering specifications, and full material selection schedules.

Step 6: Procurement & Tendering

We pull quantity takeoffs and source competitive quotes from our trusted trade partners, securing best-value pricing and quality materials.

Step 7: Construction & Project Management

Physical delivery begins on-site. Led by a dedicated Project Manager and site supervisor, we manage all construction phases under strict quality checks, providing weekly photo updates.

Step 8: Handover & Warranty

We complete structural occupancy approvals, a thorough client walkthrough, minor defect rectifications, and formal keys handover — followed by statutory builder warranties.

Step 1: Plan Review & Assessment

We review your approved drawings, engineering documents, and specifications to fully understand the scope and requirements.

Step 2: Cost Estimation & Budget

A detailed cost breakdown is prepared using PlanSwift and Bluebeam, giving you a transparent view of every dollar.

Step 3: Contract & Pre-Construction

We finalise the building contract, establish the project schedule, and complete all pre-construction preparations.

Step 4: Procurement & Scheduling

Materials are ordered, subcontractors are scheduled, and the construction program is locked in for efficient delivery.

Step 5: Site Setup & Foundation

Site establishment, temporary services, and foundation works commence with OHS controls and site safety protocols in place.

Step 6: Structural & Envelope

Framing, roofing, and external envelope works progress with milestone inspections at every critical stage.

Step 7: Internal Fit-Out & Services

Electrical, plumbing, plastering, joinery, and finishes are installed with daily quality checks and progress tracking.

Step 8: Handover & Warranty

Final inspection, defect rectification, and a comprehensive handover — backed by the warranties that apply under your building contract.

Step 1: Brief & Space Assessment

We assess your existing space, understand your operational needs, and define the scope for a fit-out that works for your business.

Step 2: Design & Compliance Review

Our team develops a fit-out design that meets industry-specific regulations — whether medical, hospitality, retail, or childcare.

Step 3: Council & Authority Approvals

We coordinate the building permit, fire safety compliance, accessibility requirements, and council approvals on your behalf, working with your building surveyor.

Step 4: Procurement & Trade Coordination

Materials, fixtures, and specialist trades are sourced and coordinated to align with your timeline and budget.

Step 5: Demolition & Strip-Out

Existing interiors are carefully removed, with waste managed responsibly and the space prepared for the new fit-out.

Step 6: Construction & Installation

Walls, ceilings, flooring, joinery, electrical, plumbing, and HVAC are installed with precision and minimal disruption to neighbours or operations.

Step 7: Final Finishes & Testing

Painting, signage, fixtures, and equipment are installed. All systems are tested and commissioned to confirm everything works as specified.

Step 8: Handover & Aftercare

A detailed walkthrough, snagging list completion, and formal handover — with aftercare support to keep your space performing.

Step 1: Project Scoping & Strategy

We define the full project scope, objectives, key milestones, and risk factors to establish a clear roadmap from the start.

Step 2: Budget & Resource Planning

A comprehensive budget is developed alongside resource allocation, ensuring every dollar and every trade is accounted for.

Step 3: Contractor Selection & Tendering

We manage the tender process, evaluate submissions, and recommend contractors from our network of trusted trade partners.

Step 4: Contract Administration

All contracts, variations, and claims are managed with full transparency and compliance — protecting your interests at every step.

Step 5: Program & Schedule Management

A detailed construction program is established and actively managed, with proactive scheduling to reduce the risk of delays.

Step 6: Quality Assurance & Inspections

Regular site inspections, milestone sign-offs, and quality audits check workmanship against the contract specification.

Step 7: Stakeholder Communication

Regular progress reports, budget tracking, and clear communication keep you informed and in control throughout the project.

Step 8: Completion & Post-Project Review

Final inspections, practical completion, defect management, and a structured post-project evaluation to capture lessons learned.

Step 1: Lease & Obligation Review

We start with the document that creates the liability, not the site. We read the make good or reinstatement clause, the incoming condition report, the landlord's fitout approval drawings and any side deed or licence, and establish in writing what “original condition” means for your tenancy — including whether you owe a cold shell, a warm shell, or a return to the fitout as approved. Those three are different jobs at three different prices.

What we watch for: A make good obligation in Victoria comes from your lease, not from statute. Two tenancies in the same building can owe completely different work.

Step 2: Site Inspection & Condition Survey

We walk the tenancy against the base building drawings and separate what you installed from what was always there — partitions, ceilings, floor coverings, joinery, supplementary air conditioning, data, signage, slab and wall penetrations. Everything is photographed and scheduled.

What we watch for: Base building elements you were never responsible for routinely end up inside a landlord's make good claim. This is the survey that takes them back out.

Step 3: Hazardous Materials Assessment

Before anything is touched we consult the building's asbestos register and, where none exists or the tenancy has been altered since, arrange a hazardous materials survey. Findings are priced into the scope rather than discovered halfway through the strip-out.

What we watch for: Under Part 4.4 of the OHS Regulations 2017 (Vic), asbestos likely to be disturbed must be identified before demolition or refurbishment begins. Unlicensed removal is capped at 10 m² of non-friable material and one hour in any seven days; all friable asbestos requires a Class A licensed removalist. WorkSafe must be notified at least five days before licensed removal. This is the most common reason a make good budget doubles.

Step 4: Scope, Pricing & Landlord Agreement

We convert the survey into a defined, fixed-price scope and put it to the landlord, their agent or centre management for written agreement before a tool goes on site. Where it serves you better we price and argue the alternatives — a cash settlement in lieu of works, or leaving elements in place for an incoming tenant.

What we watch for: The scope you agree is the scope you pay for. An unagreed make good gets negotiated at the end, under time pressure, against your bond. Retail tenancy disputes in Victoria are mediated by the Victorian Small Business Commission before they reach VCAT — this step exists to make that unnecessary.

Step 5: Permits, Approvals & Site Setup

We confirm what the works actually trigger, obtain the building permit where one is required, and set the site up — building management induction, protection of base building finishes, lift and dock bookings, SWMS and certificates of currency. In a trading centre we programme around the centre's hours: night works, staged access, hoarding and noise windows agreed with centre management up front.

What we watch for: Non-structural alterations are generally exempt from a building permit under Schedule 3 of the Building Regulations 2018, but anything affecting structural soundness is not — and demolition brings section 29A of the Building Act 1993 into play. Victoria's building regulator is the Building and Plumbing Commission.

Step 6: Service Disconnection & Decommissioning

Licensed trades isolate and decommission electrical, data, plumbing, gas, mechanical and fire services back to the base building, issuing certificates as they go. Fire and emergency systems are reinstated to the building's essential safety measures.

What we watch for: A Certificate of Electrical Safety is a legal requirement for the work, and work on safety services is prescribed work carrying a mandatory inspection. Landlords ask for these at handover — a defit that cannot produce them is not finished.

Step 7: Strip-Out, Demolition & Waste Management

The tenancy is stripped in sequence — loose fitout, joinery and services first, then partitions, ceilings and floor coverings — with materials separated at source for recycling. Waste is classified, moved by permissioned transporters, and every load is docketed.

What we watch for: Under the Environment Protection Act 2017 you carry a general environmental duty, a duty to classify industrial waste, and a duty to seek alternatives to landfill for priority waste. The dockets are your evidence — and increasingly what a corporate landlord's ESG reporting asks for.

Step 8: Reinstatement, Clean & Sign-Off

Penetrations are patched, ceilings and floors made good, walls painted to base building specification, base building services reinstated and the tenancy professionally cleaned — including pest treatment where the centre's handover conditions require it. We attend the landlord's final inspection with you.

What we watch for: The bond is not released against a clean floor. It is released against evidence.